Description

Position Summary:
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The USF Health Taneja College of Pharmacy is managed by the Dean and an actively engaged administrative leadership team. The mission of the college is to transform health through educating students to be outstanding and successful practitioners and leaders in the profession; through leading in discovery and innovation of education and practice in pharmacy; and through delivering the highest quality care in diverse, interprofessional clinical and community settings.
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Job Summary:
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The Academic Services Administrator (ASA) is responsible for the administration of experiential programs and functions related to experiential instruction and course delivery.
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The ASA is involved in a broad range of organizational duties supporting instruction, such as posting and assessing materials within learning management systems (LMS), building and posting assessments, ensuring compliance with onboarding materials, supporting curricular alignment efforts, and implementation of other course-specific needs.
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The successful candidate must be enthusiastic, creative, and possess strong organizational skills and work efficiently; they must also be able to engage collaboratively with faculty, chairs, and deans. The position will report directly to the Assistant Dean of Experiential Programs.This position requires a Master's degree in education or a field of study related to the academic program, or a Bachelor's degree in those same fields with a minimum of two years of experience.
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Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
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SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
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A public employer may include a post secondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
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(a) Two years of direct experience for an associate degree;
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(b) Four years of direct experience for a bachelor's degree;
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(c) Six years of direct experience for a master's degree;
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(d) Seven years of direct experience for a professional degree; or
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(e) Nine years of direct experience for a doctoral degree
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Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
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Minimum Qualifications that require a high school diploma are exempt from SB 1310.
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Preferred Qualification:
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Experience with CORE ELMS, Canvas LMS, ExamSoft, and other educational technology, as well as the Microsoft Office suite.
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Experience working with compliance and accreditation information/reports.
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Experience with affiliation agreements.Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
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Equal Employment Opportunity
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The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.

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• Support the strategic direction of the Office of Experiential Education.
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• Promote activities that enhance learning outside the classroom.
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• Develop and amend affiliation agreements in collaboration with the Office of General Counsel.
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• Support and facilitate academic instruction for successful course delivery.
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• Support and facilitate the administration and analysis of academic assessments.
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• Continuous quality improvement related to experiential education (curriculum, accreditation, assessment, and operations)
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40% - Coordinates onboarding for IPPE and APPE to ensure that students are able to attend site on time and in alignment with affiliation agreements, ACPE standards, and the PharmD program requirements. Assists in identifying and resolving specific challenges to onboarding or licensure by promoting and ensuring increased communication and flow of knowledge among stakeholders. Assist in the coordination of annual orientation activities for students throughout the curriculum.
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25% - Serve as a primary point of contact for the college's professional experiential program related to onboarding and affiliation agreements. Assist in establishing and maintaining affiliation agreements with local, national, and international affiliates with the Office of Experiential Education. Provides general operational and administrative support for the experiential program.
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10% - Assist with communication regarding program and University policies and procedures. Maintains and administers systems and struct ures to manage information flow between the Office of Experiential Education and students, preceptors, coordinators, and other department staff members at the college and practice sites. Serves as a resource for students, faculty, preceptors, and visitors regarding the onboarding, licensure, and affiliation agreements within the Office of Experiential Education.
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10% - Assists students and preceptors in the use of experiential education software systems. Operates and maintains several databases for onboarding, licensure, and affiliation agreements. Support experiential and academic programs using electronic tools and databases to capture experiential learning opportunities, evaluations, and statistical data.
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15% - Fulfills college responsibilities to program marketing to existing and new preceptors. Supports mentorship and program development activities, researching and recommending solutions to create a seamless transition with onboarding between Introductory Pharmacy Practice Experience (IPPE) and Advanced Pharmacy Practice Experience (APPE). Identifies areas of process improvement. Recommends system customization based on changing office and program needs. Develops assignments and onboarding materials.