Description
Accounts Payable & Accounts Receivable Coordinator
POSITION SUMMARY
The Accounts Payable & Accounts Receivable Coordinator role is critical in managing financial transactions, ensuring accuracy in billing, and maintaining strong vendor and customer relationships. The ideal candidate will have experience in accounting processes and thrive in a fast-paced environment.
ESSENTIAL FUNCTIONS
Accounts Payable (AP):
Process vendor invoices accurately and timely.
Verify and reconcile purchase orders, delivery receipts, and invoices.
Prepare payments (checks, ACH, wire transfers) for execution by Controller
Maintain vendor records and resolve discrepancies promptly.
Ensure compliance with company policies and accounting standards.
Prepare monthly Michigan Sales & Use Tax Reports
Accounts Receivable (AR):
Generate and send customer invoices based on the services provided.
Monitor and follow up on outstanding payments to ensure timely collection.
Apply payments to customer accounts and reconcile discrepancies.
Prepare aging reports and assist with credit management.
Maintain accurate records and documentation for audits.
Collaborate with operations and dispatch teams to resolve billing issues.
Support the President, Controller, & CFO with ad-hoc projects as needed.
MINIMUM QUALIFICATIONS
2+ years of experience in AP/AR or general accounting preferred.
Proficiency in accounting software (e.g., ADP, Sage50).
Strong knowledge of MS Excel and other Microsoft Office tools.
PREFERRED QUALIFICATIONS
Excellent attention to detail and organizational skills.
Ability to work independently and meet deadlines in a fast-paced environment.
Ability to multi-task and enter data accurately.
Strong analytical & problem solving skills.
Proven track record of punctuality & reliability
High level of integrity and adherence to best practices of confidentiality.
Familiarity with transportation industry billing practices.
COMMUNICATION
Effectively and regularly communicate with the organizational staff across multiple departments
Support organizational values, principles, vision, and mission
PHYSICAL REQUIREMENTS
Lift up to 50lbs occasionally
Stand/walk/sit for up to 8 hours per day
Bend and Twist occasionally
Reach/work above shoulders occasionally
Fine manipulations frequently
Gross manipulation occasionally
Push/pull occasionally
PAY RATE & SCHEDULE
$23-25/hour
1st shift, 8am-5pm
Monday, Tuesday, Wednesday, Thursday, and Friday
WORK ENVIRONMENT
Typical Office Environment
TRAVEL
This position may require infrequent travel outside of the designated location
POSITION TYPE
This is a full-time non-exempt position
RELOCATION
Relocation expenses are not provided, and must be able to commute to our Holland, Michigan location on a regularly scheduled basis.
HIRING PREFERENCE
The company is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.
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