Description

Do you want to help engineer whats next?

Simpson Gumpertz & Heger (SGH) is a national engineering firm committed to delivering holistic advice for our clients most complex challenges. We leverage our collective and diverse experience, technical expertise, and industry knowledge of structures and building enclosures, advanced analysis, code consulting, and applied science and research to deliver unrivaled, comprehensive solutions that drive superior performance. With more than 700 employees in nine office locations throughout the United States, SGHs industry-leading teams constantly seek to advance the meaning of whats possible.

Lead the Way as an Administrative Manager at SGH

As an Administrative Manager at SGH in our Washington, DC office, you will play a pivotal role, serving as a leader, influencer, and guide to our administrative professionals. You will report to the Director of Administrative Services, as part of a team of Administrative Managers. In addition to supervising the local [administrative and editorial] staff, you will be a working member of the team, contributing to the day-to-day tasks and efficiency of your local office.

You will be instrumental in ensuring consistent performance management and team recognition, achieved through skill development, knowledge sharing, and ongoing team education. Proactive time management and effective communication will play a vital role in driving your success. Youll foster a culture of collaboration, accountability, and excellence while maintaining a strong commitment to client service and quality standards..

This is a full-time, in-office role. Occasional overtime may be required during peak periods.

Strategic Responsibilities and Impact to SGH

• Ability to Lead and Influence Others: Masterful in coaching, mentoring, and guiding others to higher productivity. Contributes to motivating others towards making impactful contributions.
• Adept at Problem Solving: Masterful in recognizing the nature and urgency of problems, proactively approaching resolution with appropriate speed and efficiency, seeking support and context when needed to achieve the best outcomes.
• Oral and Written Communication: Skilled in delivering high-quality oral and written communication tailored to diverse audiences, ensuring clarity without compromising on standards. Fosters effective collaboration and openness to feedback, enhancing overall business effectiveness.
• Culture Carrier and Brand Ambassador: Masterful in promoting the company's values and brand identity. Contributes to maintaining a strong and positive reputation for SGH, both internally and externally.
• Integrity and Confidentiality: Masterful in upholding the highest standards of integrity and confidentiality, consistently demonstrating respect, empathy, and ethical conduct. Commitment to maintaining sensitive information's privacy, fosters trust and ensures responsible handling of confidential data.

What Youll Do:

• Supervise, mentor, and guide local administrative assistants and editors.
• Partner with office leadership and the Director of Administrative Services to identify and implement process improvements that enhance team efficiency.
• Manage office and document workloads.
• Hold regular check-ins to gather feedback from technical staff and ensure their needs and expectations are being met.
• Coordinate and assist staff with meetings, office events, catering, presentations, client seminars, etc., and manage calendar scheduling. 
• General and technical document processing, including proofreading, editing, and formatting documents to approved SGH style while promoting SGH standards of quality.
• Comprehensive management of technical staff licenses, including tracking renewals and credits.
• Coordinate travel arrangements.
• Process and file expense reports for internal customers.

What You'll Need

• 10+ years of relevant management and administrative experience.
• Bachelor's degree preferred, not required.
• Experience in a fast-paced professional environment.
• Business and technical document preparation experience required.
• Microsoft Office Suite experience required.

Working Conditions

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, mouse, telephone, or writing.  The employee is frequently required to stand; walk; and reach with arms and/or hands.  Specific vision abilities include close vision, distance vision, depth perception, and the ability to adjust focus.  The employee will spend their time in an office environment with a quiet to moderate noise level. The employee will also perform physical duties, including lifting at least 25 lbs. Therefore, physical fitness and the ability to perform such tasks are required.

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