Description

Billing Specialist

Sparus Holdings is a private equitybacked company providing professional, field, and technology services to utilities and Fortune 500 industrial companies across the U.S. and Canada. We are headquartered in Peachtree Corners, GA and are experiencing significant organic and acquisition-related growth. Sparus goes to market under seven core brands Southern Cross, NAFS, The Spear Group, OneVision, TruCheck, ULS, and Allegiant.

Position Summary

This is an excellent opportunity for an ambitious individual to develop managerial, accounting, and finance skillsets within a 70-year-old company undergoing significant growth and change. The Staff Accountant Billing Specialist supports key accounts receivable functions, customer billing, general ledger activities, and other special projects.

Strong technology skills are preferred, as this individual will interact with multiple automated applications and will be required to manipulate and analyze data using Excel. The ideal candidate is detail-oriented, solutions-focused, and comfortable operating in a fast-paced, high-volume environment.

Strong technology skills are preferred, as this individual will interact with several automated applications and will be required to manipulate data using Excel formulas. The candidate should be experienced in entering data with a high level of attention to detail and have solid math skills to make necessary calculations. The ideal candidate will be a thorough professional with strong communication abilities and a proactive, team-oriented mindset.

Essential Functions

• Assist in the preparation of customer billings based on labor hours and units incurred, in alignment with contracts, rates, and company policies.

• Carry out all accounts receivable, billing, and related financial reporting with speed, accuracy, and adherence to internal deadlines and customer requirements.

• Electronically move approved hours and expense reimbursements into the automated billing application and reconcile to supporting documentation.

• Investigate and resolve discrepancies in billing and accounts receivable, including missing documentation, short payments, unapplied cash, and disputed invoices.

• Prepare and submit recurring and ad hoc billing and accounts receivable reports to the supervisor and broader Accounting team.

• Prepare and submit recurring and ad hoc billing and accounts receivable reports to the supervisor and broader Accounting team.

• Partner with Operations and other internal stakeholders to resolve questions related to timekeeping, billing, and customer accounts.

• Assist the Accounting team with the month-end closing process, including journal entries, AR and bank reconciliations, and supporting schedules.

• Support internal and external audits by providing AR, billing, and cash application documentation as requested.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Core Competencies

• Accounts Receivable & Billing Management: Experience with AR processes including billing, cash application, reconciliations, and collections support.

• Financial Management & Reporting: Ability to prepare reconciliations, support month-end close, and interpret AR aging and trends.

• Attention to Detail & Accuracy: Strong focus on data integrity and error-free execution in a high-volume setting.

• Systems & Technology Proficiency: Comfortable working in ERP/accounting systems and intermediate Excel (lookups, pivots, filters, formulas).

• Collaboration & Communication: Professional communication with internal stakeholders and external customers; balances firmness with service mindset.

Position Type/Expected Hours of Work

This is a full-time, exempt position. Standard work hours are Monday through Friday during normal business hours. Additional hours may be required at month-end, quarter-end, year-end, or during peak periods to meet deadlines and support business needs.

Required Education and Experience

• Associates degree or Equivalent combination of Education & Experience

• 35 years of accounting experience, including exposure to accounts receivable and/or billing.

• Strong proficiency with large ERP systems; NetSuite and Microsoft Dynamics 365 experience strongly preferred.

• Proficiency in Microsoft Excel, including the ability to manipulate and analyze data using formulas, lookups, and pivot tables.

• Computer savvy with a working knowledge of relevant accounting and productivity software.

• Familiarity with general accounting principles and basic GAAP concepts.

Skills & Competencies

• Strong attention to detail with a high degree of accuracy in data entry and reconciliations.

• Analytical and problem-solving skills with the ability to investigate and resolve discrepancies.

• Solid math and numerical skills to support billing calculations and account reconciliations.

• Ability to work independently as well as collaboratively as part of a team in a fast-paced, growth-oriented environment.

• Effective written and verbal communication and interpersonal skills, including the ability to interact professionally with internal partners and external customers.

• Demonstrated ability to meet deadlines and work under pressure, particularly during month-end and quarter-end close.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and ability to adjust focus. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

EEO Statement

Sparus Holdings is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability, or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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