Description

Department: Finance & Admin Ofc of Provost Salary: Commensurate with Experience
Description:

Internal Posting Only

Manages the administrative, financial, budgetary and human resources operations of a very complex university department.

Department Business Administrator III

1.Plans and manages the department's human and financial resources to support department objectives.
2.Provides financial accountability and ensures compliance with state, university and external funding agency guidelines; responsible for all administrative and financial affairs of the department, including personnel, procurement, travel, accounts payable, accounts receivable and general accounting-related issues within the department.
3.Establishes the work assignments of staff and provides guidance as needed; fills vacancies, defines job duties, sets performance goals, and conducts annual performance appraisals; counsels employees and recommends disciplinary action; makes recommendations on promotions and new hires.
4.Establishes or participates in the establishment of operational and administrative guidelines and inventory controls; enforces safety compliance rules and regulations.
5.May advise and assist faculty in administrative planning and provide administrative oversight for sponsored research awards from federal, state, foundation and/or private funding agencies.
6.Serves as the department liaison with Central Payroll, Human Resources, OSP and other department business managers.
7.Oversees the management and maintenance of database for all personnel and payroll records.
8.Interprets university policies and procedures for faculty and staff.
9.Performs other job-related duties as assigned.

Education
Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4-year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed.

Experience:
Requires a minimum of three (3) years of directly job-related experience.

Sr. Department Business Administrator

Manages the administrative, financial, budgetary, and human resources operations of a large and very complex university department. Oversees the administration and operations of a number of research grants, service centers and institutes for the department.

1.Manages and oversees the department's financial accounting system which includes all cost centers for federal grants and contracts.
2.Reviews and approves the reconciliation of accounting records. Prepares financial and budget reports to monitor financial activity.
3.Ensures compliance with all UH internal audit requirements, UH Office of Contracts and Grants policies and procedures, and the State of Texas policies and federal rules and regulations.
4.Responsible for all administrative and financial affairs of the department including personnel, procurement, travel documentation, accounts payable and receivable and general accounting-related issues.
5.Provides supervision of departmental staff and includes defining job duties, setting performance development plans and goals, conducting annual performance reviews and assisting with the implementation of organizational and operational decisions. Enforces safety compliance rules and regulations.
6.Serves as liaison for the chair, faculty and staff with other university departments and offices.
7.Facilitates regular staff meetings to provide information and training, promote professional effectiveness, and to review current practices and procedures.
8.Performs other job-related duties as required.

Education:
Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4-year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed.
Experience
Requires a minimum of five (5) years of directly job-related experience.

The ideal candidate for this position should possess the following:
• Higher Education experience.
• Ability to take initiative, problem solve, exercise excellent judgment, demonstrate critical thinking skills, and adapt to shifting priorities in diverse settings.
• Ability to clearly interpret and implement policies and procedures.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite.
• Must be a multi-tasker, extremely organized, and have the ability to work in a fast-paced, high- pressure environment, with strong interpersonal and problem-solving skills.
• Ability to interact with all levels of internal constituents.
• Must have strong attention to detail and be able to work under tight deadlines.
• Ability to prioritize and multi-task.
• Highest level of professionalism and respect for confidentiality.
• Experience with processing travel expense reports via Concur.
• Experience with P card processing from beginning to end.
• Experience processing Vouchers, Purchase requisitions, Budget Journals and Journal entries.
• Experience with Hyperion-Coogplan
• Experience processing student and staff hires via Peoplesoft and Page Up.
• Experience processing Contracts from beginning to full execution.
• Experience with Monthly Reconciliation.
• Experience with Payroll Reconciliation.
• Experience with Asset Management

Additional Posting Information:
- Department is willing to accept experience in lieu of education.

The following documents are required:

• Cover letter delineating the manner in which your work experience applies to the posting.
• Resume
• Salary History
• Transcript
• Three work references. The hiring department expects you to name current or past supervisors.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.