Description

An industry leader, The Wine Group is one of the world's foremost producers of award-winning wines across more than 60 wine brands and many winery facilities in California, New York, and Australia. Headquartered in Livermore, California, TWG is an industry innovator when it comes to developing, marketing, and selling wine brands beloved by consumers around the world, including Cupcake, Franzia, Benziger, Imagery, Tribute, 7 Deadly, Cooper & Thief, The Dreaming Tree, Charles Smith Wines, and more. The Wine Group believes in producing wine using sustainable and earth-friendly practices to foster healthy land and agriculture for generations to come. The company demonstrates environmental stewardship through its commitment to clean energy and by ensuring that all its owned vineyards are certified sustainable or biodynamic. To learn more, please visit: www.thewinegroup.com.

JOB SUMMARY

The Cellar Logistic Coordinator is responsible for accurate management, organization, and tracking of all inventory within the winery's cellar. This includes raw materials, food additives, clarification agents, and chemicals. The specialist ensures that all materials are properly documented, stored, rotated, and readily available in alignment with production schedules, regulatory requirements, and quality standards.
In addition to inventory control, this role is responsible for initiating purchase requisitions and creating purchase orders to maintain adequate stock levels and support uninterrupted cellar and production operations.
 

The Cellar Logistic Coordinator plays a key role in supporting the cellar, production, and winemaking teams by maintaining real-time inventory accuracy, facilitating smooth material flow, and ensuring regulatory compliance. The position requires strict adherence to Good Manufacturing Practices (GMP) and food safety protocols, along with strong organizational skills, attention to detail, and proficiency in inventory management systems.

ESSENTIAL FUNCTIONS

• Responsible for initiating purchase requisitions and creating purchase orders in JDE.
• Maintain accurate and up-to-date records of raw materials, food additives, clarification agents and chemicals inventories using inventory management software JDE.
• Conduct regular physical inventory counts and reconciliations; investigate and resolve discrepancies in coordination with cellar and Winemaking staff.
• Ensure all inventory handling, storage, and movement complies with GMP, food safety standards, and winery SOPs.
• Monitor lot codes, expiration dates, and proper stock rotation (FIFO/FEFO) to maintain product integrity and traceability.
• Coordinate inventory availability with winemaking and bottling teams to support production schedules and seasonal demands.
• Prepare and maintain inventory documentation required for compliance with internal audits, TTB regulations, and other reporting needs.
• Oversee receiving and staging of incoming materials; verify accuracy against purchase orders and inspect for quality and compliance.
• Support cellar operations by ensuring timely delivery and staging of materials needed for daily production tasks.
• Identify and report inventory-related issues, potential shortages, or quality concerns promptly to management.

OTHER FUNCTIONS

• Collaborate with the Quality Assurance team during audits or inspections by providing inventory data and records.
• Participate in the development and improvement of inventory control processes, SOPs, and system integration.
• Train new team members on inventory systems, food safety practices, and GMP compliance.
• Participate in safety meetings and continuous improvement initiatives within cellar and winemaking teams.
• Help maintain a clean, organized, and audit-ready cellar and inventory storage area.

QUALIFICATIONS

• High school diploma or equivalent required.
• 2+ years of experience in winery, beverage, or food production inventory management.
• Strong understanding of inventory control principles, GMP, and food safety standards.
• Familiarity with wine production workflows, including harvest, fermentation, aging, and bottling processes.
• Proficient in inventory software systems e.g., JDE, experience with Microsoft Excel and Google Sheets.
• Ability to accurately perform data entry and maintain detailed records.
• Strong organizational and problem-solving skills with high attention to detail.
• Ability to work independently and collaboratively in a fast-paced, production-focused environment.
• Effective verbal and written communication skills.

PHYSICAL DEMANDS

• Ability to lift, carry, and move objects up to 50 lbs. regularly (e.g., wine additives, materials, chemicals).
• Ability to stand, walk, bend, stoop, reach, climb, and crouch for extended periods during shift.
• Comfortable working in a variety of environments, including cellars, and outdoor areas during seasonal operations.
• Ability to visually inspect inventory, read labels, and input data accurately into electronic systems.
• Tolerance for repetitive tasks and physical activity in a production setting.
• May be required to work irregular hours, including early mornings, evenings, weekends, and holidays, especially during harvest.

COMPENSATION

• Hourly Pay Range Posted: $18.08 - $27.12/hr.
• Actual compensation will be based on factors such as experience, skills, knowledge, and abilities; education; and other position-related factors.

At The Wine Group, we are proud to be an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, protected veteran status or other characteristic protected by law.

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NOTICE TO THIRD PARTY AGENCIES

Please note that we do not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Services Agreement, we will not consider, or agree to, payment of any referral compensation or recruiter fee. In the event that a recruiter or agency submits a resume or candidate without a previously signed agreement, we explicitly reserve the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.