Description

The Mail Clerk performs general clerical work in support of the central receiving & mailing/shipping area at USF Sarasota-Manatee. This position is responsible for duties such as processing outgoing packages as requested by the campus departments, properly metering outgoing postal letters and packages; completing various mail projects for departments; recording incoming mail and packages; Collecting and distributing of campus mail; Filing hard copy documents and maintaining records; and/or running varied errands.Education Level:
Minimum Qualifications: High school diploma
Intermediate Level Computer Skills - Must be able to use the Internet, Outlook, Word, Excel, and other software applications.
Valid Florida Driver's License.

Additional Minimum Qualifications: This position may be required to stand for long periods of time. This position requires standing, sitting, stooping, kneeling, bending, lifting heavy objects such as bins/bundles of mail; and use a hand cart to move heavy packages (up to 70 pounds for USPS and up to 100 pounds for FedEx). Must be able to walk around building for up to one hour; Copy Center duties require lifting box of copy paper (approximately 40 pounds) on to cart for transport around building. May remove reams and do individually if necessary (5 pounds). Must be able to bend, lift, pull & push copy drawers; Push cart; Must be able to stand at the machines to make copies, laminate, staple, punch holes, etc. Driving the golf cart.Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
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Equal Employment Opportunity
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The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.Mail room operations:
- Drives to and from the USF Tampa campus anywhere from 1 to 3 times per week. Delivers mail to Rozkamp Labs 1 timer per week.
- Receives, sorts, cases, and processes incoming mail. Weighs, meters, bundles and sorts outgoing mail according to US Postal Service requirements in preparation for inter-campus delivery or delivery via the USPS.
- Processes Undeliverable-As-Addressed (UAA) mail.
- Organizes and delivers mail to offices and departments.
- Picks up mail from main collection points such as drop boxes at specified times.
- Completes special mailing projects for departments or colleges. - Receives, signs for, and records overnight/priority mail and prepares outgoing mail and occasional UPS shipments.
- Assists with unloading delivery trucks.
- Sorts the incoming mail for delivery
- Stocks mail room supplies and verifies good received against shipping invoices.
- Performs inter-departmental courier duties for confidential or time sensitive packages.
- Assists in basic maintenance of sorting/processing machines
- Assists with daily record keeping such as assigning postage from metered mail to a specific department or account code.
- Performs other miscellaneous duties as requested or needed.

Office Support:
- Covers the Copy Center as needed. Duties include delivering copy paper to approximately 20 machines located in workrooms around the building, answering phone
calls, helping users make copies,
- Covers for the Postal Supervisor as needed due to sick leave and vacation.

Fiscal Support:
- Assists the Postal Supervisor with invoicing departments for monthly usage of postage.
- Uses Pcard (USF procurement card from Visa) to purchase gasoline and repairs for the Courier van.

Other duties as assigned:
- Special Projects