Description

This position as a member of the facility's procurement team, will coordinate: Maintenance, outside vendor and service-based MRO activities for the whole of the organization, coordinating with multiple departments to ensure smooth and timely communication and scheduling along with ordering and procurement needs. This position is also a liaison with outside vendors, establishing strong relationships and comparing material or service to ensure the most profitable course in line with business objectives.

Essential Job Duties

• Provide support (quotes / options) in response to maintenance requisitions or facility requests for service, parts or components for maintenance work order or plant needs.

• Close and complete work orders from the previous day and update spreadsheet. File once closed for history.

• Generate requisitions and purchase orders in the systems for Service or MRO / work orders in PMC (CMMS) or LX.

• Obtain necessary authorizations and approvals to make MRO or Capital purchases.

• Order parts, components, or service from requests and or work orders using PMC (CMMS) or LX and provide feedback to customers on lead time, delivery date, status of orders.

• Maintain and further develop kitting process for maintenance work orders.

• Maintaining PMC (CMMS) for order tracking and files including work order status while communicating to owners on their order - Expected delivery dates.

• Maintain scheduled services for the facility with vendor to ensure compliance of on time completion.

• Create a work order prior to any service purchase order for tracking purposes and cot center / asset identification.

• Maintain Emboss shipping records and Purchase orders to reflect what is out for repair, has been delivered and Purchase ordered assigned.

• Work with emboss vendor and shipping receiving department for pickup and delivery schedules.

• Maintain facility radio spreadsheet.

• Maintain and track component / asset life for history, budget, and reliability purposes.

• Investigate new parts or services that would benefit facility or department based on quality or reduced spend. Update PMC and department on changes.

• Able to negotiate and work with vendors to meet facility and company goals.

• Maintain office and CMMS files / records to show history, price, status of all materials and transactions

• Access MRO providers performance periodically while monitoring consumption and quality.

• Generate continuous Improvement projects for processes related to MRO activities and maintain a 5S condition in the storeroom and office areas.

• Maintain compliance in all health and safety, GMP, HCCP and facility policy and procedures

• Support facility with upgrades and / or projects that affect the storeroom, purchasing or procurement areas. This may include writing or participating in creating new documentation.

• Back up any duties that the Storeroom coordinator may have in the case of absence.

• Experience in purchasing factory MRO, capital, and other indirect materials

• Possess a high-level of computer competence. Must be proficient in using Computer Software (CMMS), Microsoft Word, Excel, Teams, outlook

• Experience with facility maintenance equipment and facility workorder and CMMS systems and processes.

• Mechanically knowable and the willingness to learn facility assets and equipment.

• Able to recognize outsourcing and reengineering outsourcing opportunities to reduce cost or lead times.

• Ability to use and understand precision instruments and tools.

• Ability to prioritize tasks with strong organizational skills and time management

• Great interpersonal professional communication skills, written and verbal to foster a team atmosphere

• Have knowledge and experience in servant leadership skills. Internal customer focus

• Develop a rapport and works closely with personal to proactively identify and resolve product needs and issues.

• Develops and maintains vendor relationships objectively evaluates vendor performance.

• Ability to negotiate costing and delivery times with vendors

• Must be well organized, accurate, and be able to do things in a timely manner.

• Flexibility in working hours to support the needs of the department and/or facility.

• Willingness to participate and contribute to activities relating to building a continuous excellence model for the facility and department.

• Must be willing to follow and meet all facility and company policy and procedures.

At Hoffmaster, we believe every person deserves to feel successful. That's why we provide a total rewards package designed to support our employee's success -at work, at home, and in life. This includes: Medical, Dental, Vision, Life and Disability insurances, Tuition and Student Loan repayment assistance, Physical and Mental wellness programs, Paid vacation and holidays, Employee Assistance Program, and more. Learn more about our Benefits at HoffmasterBenefits.com !

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Reasonable Accommodations Statement: To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Equal Opportunity Employer, including Veterans and Individuals with Disabilities.