Description

Positio Title: Office Administrator (CS26-145)

Location: Edwardsville, IL



Apply Before: 01077


FLSA: Determined by Position

Description: Description

Office Administrator (CS26-145)

Overview

To build on a strong foundation of achievement and contribute to the realization of its ambitious institutional goals, Southern Illinois University Edwardsville (SIUE) invites applications for the position of Office Administrator (CS26-145). As a premier metropolitan university, SIUE is committed to advancing social and economic mobility while shaping the workforce of the future. Grounded in a comprehensive, broad-based education and enriched by hands-on research opportunities, SIUE equips its students with the knowledge and skills needed to succeed in a global marketplace and positively impact their communities.

Why SIUE?

Employing more than 2,400 faculty and staff members, SIUE is one of the largest employers in the Metropolitan St. Louis area. A study by SIUE School of Business faculty shows the University has a $1.3 billion annual economic impact on the region. Each year, the University's presence generates almost 9,000 additional jobs and more than $250 million in labor income for the area.

What You Will Do

• Oversee administrative needs and serve as the primary administrative liaison of the Associate Dean and assigned School of Nursing faculty .
• T riage complex inquiries from faculty and students regarding policies, procedures, and program requirements.
• Implement Nurse Anesthesia admissions and data reporting in collaboration with Director and other staff.
• Provide administrative support for CCNE accreditation and maintain confidential reports for the Associate Dean.
• Communicate concerns originating in the Associate Dean's office related to faculty, students, and other school matters.
• Collaborate with Associate and Assistant Deans and Chairs to prepare and distribute academic scheduling grids for courses, faculty assignments, classrooms, and clinical sites. Enter course requests in CPI.
• Schedule and assist with coordination of CRNA program events and workshops in partnership with the Event/Alumni/Development Associate.
• Coordinate travel arrangements and maintain/reconcile department purchases via p-card.
• Prepare and process financial forms for the School of Nursing and serve as backup for front desk and Office Support staff during absences or high-volume period

FLSA: Non-Exempt

Minimum Acceptable Qualifications

1. High school diploma or equivalent.
2. Any one of the following from the categories below:
   1. Four (4) years (48 months) of work experience comparable to the third level of this series.
   2. Two (2) years (24 months) of work experience comparable to the fourth level of this series.

Preferred Qualifications:

• Knowledge of University and School of Nursing administrative policies, academic procedures, undergraduate and graduate program operations.
• Specialized academic and clinical management databases such as EXXAT.
• Event organization, budget tracking, data management.
• Principles of leadership, supervision, and effective office management.

Supplemental Information

Civil Service Information: Civil Service Application - FAQs

Application Instructions: How to Apply - Step by Step

Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, candidates must be a current Illinois resident.

Classification: State Universities Civil Service System Classification Number: 3253 - SUCSS Classification Title. For more information on Civil Service classifications, please visit the State Universities Civil Service System website at: https://www.sucss.illinois.gov/pages/classspec/default.aspx .

Veterans: Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves). For help in determining the appropriate proof of eligibility to submit, please refer to the Guide for Veteran Document Verification.

Pre-Employment Screening: All external candidates who receive a job offer will be required to undergo pre-employment screening for this position. The screening process will encompass a criminal background check and, where applicable, other background checks such as a drug screen, verification of employment and education or licensure/certification, reference checks, and/or checks with relevant government registries. Please note that all job offers are contingent upon successful completion of the required screening process.

Work Authorization Information: SIUE will only employ those who are legally authorized to work in the United States and visa sponsorship for this position will not be provided. International students at SIUE on F-1 or J-1 visas are not eligible for full-time or part-time civil service positions with permanent status.

Accommodation: If you are unable to utilize our online application system and need to request an accommodation, please reach out to us at 618-650-2190 or via email at: careerinfo@siue.edu

EEO Statement

Southern Illinois University Edwardsville is an equal opportunity employer and thus prohibits discrimination against employees, applicants for employment and students on the basis of age, color, disability, marital status, national origin, race, religion, sex, sexual orientation, or veteran's status.

We value your interest and look forward to reviewing your application. For questions or more information, please email careerinfo@siue.edu .



Opening Date: 11/21/2025

Closing Date: 12/5/2025 11:59 PM Central

Address: 1040 Rendleman Hall
Edwardsville, Illinois, 62026

Website: https://www.siue.edu/

PI280078831