Description

Under direct to moderate supervision, this position assists with IRB submissions, essential regulatory document management, and compliance tracking across multiple systems including Florence eBinders and Velos. This entry-level role ensures adherence to institutional SOPs and applicable regulations while developing foundational expertise in human subject protections and GoodClinical Practice (GCP). Minimum Qualifications

• Associate's degree in a scientific, health-related, or business field, OR equivalent combination of education and relevant experience.
• One year of experience in a healthcare, academic, administrative, or research setting.
• Experience with Microsoft Office (Word, Excel, Outlook) required.

Preferred Qualifications

• Experience in research administration, IRB submission, or regulatory documentation.
• Familiarity with Florence eBinders, Velos CTMS, or other regulatory platforms.
• Understanding of clinical research protections, HIPAA, and GCP guidelines.

Degree Equivalency Clause: Four years of direct experience for a bachelor's degree.
• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor's degree;
• (c) Six years of direct experience for a master's degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
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Equal Employment Opportunity
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The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.• Assist with the preparation and submission of IRB applications, amendments, continuing reviews, and closures.
• Upload and organize regulatory documents in Florence eBinders (eISF) following institutional SOPs and version control requirements.
• Maintain tracking logs for training, delegation, protocol versions, and other required regulatory documentation.
• Enter and update study-related regulatory activity in Velos (CTMS) to support documentation and billing.
• Ensure study team credentialing and training documentation are accurate and current.
• Assist with audit readiness and inspection preparation by maintaining organized and compliant eBinders.
• Support communication with IRBs, sponsors, and internal stakeholders regarding documentation and updates.
• Ensure protection of confidential data in accordance with HIPAA and institutional standards.
• Participate in team trainings, internal process reviews, and quality improvement efforts.
• Perform other duties as assigned by supervisor or leadership.