Description

Company Overview

JB Poindexter (India) Private Limited is asubsidiary of J.B. Poindexter & Co., Inc. a privately held diversified manufacturing company forecasting $2.5B in annual revenue and 8,500 team members in 2025. The eight operating subsidiaries, covering over 50 locations, are engaged in the production of commercial truck bodies, step-vans, utility trucks, funeral coaches, limousines, pickup truck bed enclosures, precision machining, and expandable foam plastic packaging. For more information, visit www.jbpoindexter.com

JB Poindexter (India) Private Limited is the captive shared services unit of the J.B. Poindexter & Co., Inc. The company, wholly owned by J. B. Poindexter & Co., Inc. & is headquartered in Houston, Texas, USA.

Position Overview:

We are looking for a detail-oriented and process-driven professional with 5-7 years of experience in managing Employee Travel & Expense (T&E) operations using SAP Concur. The candidate will be responsible for end-to-end expense reimbursement processes, policy compliance, audit support and ensuring timely processing of employee claims in line with company policies and controls.

The ideal candidate should possess strong analytical skills, good communication abilities, and hands-on experience in ERP/T&E tools.

Key Roles & Responsibilities:

• Manage end-to-end Employee Travel & Expense reimbursement processes using SAP Concur.
• Review and validate employee expense claims for accuracy, completeness, and policy compliance.
• Verifying that expense reports align with company T&E guidelines.
• Process travel and expense reports within defined SLA timelines.
• Ensure compliance with company travel policies, tax regulations, and audit requirements.
• Handle employee queries related to expense submissions, reimbursements, and policy clarifications.
• Coordinate with internal stakeholders, payroll, HR, and finance teams for smooth processing.
• Monitor and resolve exceptions, duplicate claims, and non-compliant expenses.
• Support month-end close activities related to employee expenses and accruals.
• Assist in internal and external audit activities by providing required documentation and explanations.
• Develop & maintain Standard and adhoc TE reports and Dashboards.
• Analyse spends, compliance & usage trend to provide insights that support leadership decision making.
• Identify process improvement opportunities and support automation initiatives.
• Maintain proper documentation and records for audit and compliance purposes.
• Ensure adherence to SOPs, internal controls, and organizational policies.
• Support transition and knowledge transfer activities, wherever applicable.

Required Skills & Qualifications:

• Commerce Graduate (BCom/ MCom) or MBA Finance.
• 5-7 years of relevant experience in Travel & Expense / Employee Reimbursement operations.
• Good understanding of finance and accounting concepts.
• Hands-on experience in ERP systems such as SAP, Oracle, Concur, Workday, or similar T&E platforms.
• Strong knowledge of expense policies, taxation, and audit compliance.
• Good analytical and problem-solving skills.
• Strong communication and stakeholder management abilities.
• Proficiency in MS Excel and reporting tools.
• Ability to work in a fast-paced and deadline-driven environment.

Preferred Skills:

• Experience working in Shared Services / Global Capability Centres (GCC).
• Exposure to multinational business environments.
• Knowledge of process improvement methodologies and automation tools.
• Hands-on experience with modern T&E automation platforms.
• Ability to generate corporate spending reports, identify cost-saving trends, and build budgets
• Experience in handling global travel and expense processes across multiple regions.
• Clearly explaining policy rules to staff and resolving reimbursement disputes.

Key Competencies:

• Attention to Detail
• Process Orientation
• Customer Focus
• Accountability
• Team Collaboration
• Time Management
• Analytical Thinking
• Compliance & Control Mindset

Code of Ethics:

JB Poindexter (India) Private Limited, requires the highest standard of ethics in all business dealings, with customers, suppliers, advisors, employees, and authorities. This position shall actively ensure that his/her own activities and those of all employees within the project meet this obligation. JBPCO critical standards and procedures related to expected conduct are detailed on the company website. This position is expected to be familiar with these policies and ensure that they are implemented in all areas of control.