Description

The Corporate Paralegal provides legal and administrative support to the Legal Department by assisting with corporate governance, entity management, commercial contracts, regulatory compliance, litigation and claims management, and legal operations. This role works closely with attorneys, business leaders, finance, HR, IT, and external counsel to ensure efficient legal support across the organization.

Key Responsibilities

Corporate Governance

• Maintain corporate records, minute books, and governance documents.
• Prepare board and committee meeting materials, resolutions, consents, and minutes.
• Manage legal entity formations, dissolutions, mergers, qualifications, and annual filings.
• Maintain corporate organizational charts and subsidiary records.
• Coordinate annual corporate governance calendars and compliance requirements.

Commercial Contracts

• Draft, review, and revise routine agreements using approved templates, including:
  • Non-Disclosure Agreements (NDAs)
  • Vendor Agreements
  • Customer Agreements
  • Statements of Work
  • Amendments
• Track contract execution and maintain contract lifecycle management (CLM) system.
• Monitor contract renewal and termination dates.
• Assist attorneys during contract negotiations.

Compliance

• Support corporate compliance initiatives and internal policies.
• Assist with ethics and compliance training.
• Track required regulatory filings and licenses.
• Maintain compliance documentation and certifications.
• Monitor legal developments affecting the business.
• Assisting with securities law compliance, including SEC filings, if supporting a public company.

Litigation & Dispute Management

• Coordinate with outside counsel on litigation and claims.
• Manage legal holds and document preservation.
• Maintain litigation tracker and document repository.
• Process subpoenas and governmental inquiries.

Legal Operations

• Manage legal department records and document management systems.
• Process invoices and manage outside counsel billing.
• Track legal spend and budgets.
• Support implementation and administration of legal technology platforms.
• Develop reports and legal metrics for department leadership.
• Leading implementation of legal technology and process improvement initiatives.

Cross-Functional Support

• Collaborate with Finance, Procurement, HR, Risk Management, and Compliance.
• Respond to internal legal requests.
• Coordinate signatures and execution of legal documents.
• Support mergers, acquisitions, financing transactions, and other strategic projects.

Qualifications

Education

• Associate's or Bachelor's degree preferred.
• Paralegal certificate from an ABA-approved program preferred.

Experience

• 3-10 years of corporate paralegal experience.
• Experience in an in-house legal department strongly preferred.
• Experience supporting public company governance is a plus.
• Experience with entity management and contract lifecycle management systems preferred.

Knowledge & Skills

• Strong understanding of:
  • Corporate governance
  • Entity management
  • Commercial contracts
  • Corporate compliance
  • Legal records management
• Excellent organizational and project management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Ability to work independently with minimal supervision.
• High level of discretion and professionalism.
• Strong attention to detail.

Technology

Experience with:

• Microsoft Office Suite
• Contract Lifecycle Management (CLM) platforms
• Entity management software
• Document management systems
• Electronic signature platforms (e.g., DocuSign or Adobe Sign)

Preferred Competencies

• Business judgment and commercial awareness
• Initiative and problem-solving ability
• Collaboration across departments
• Process improvement mindset
• Strong customer service orientation

Why You Will Love Working Here

• Health, Dental, and Vision insurance that starts on your first day! Employer HSA contribution (up to $1,000/single or $2,000/family depending on plan type)
• On-site Medical Center, Pharmacy, Barbershop, and fitness center
• 401(K) Match + Employer contribution
• As Our Philosophy states: People are our most important asset. Ample opportunity for career growth- we promote from within
• Employee Assistance Program
• Quarterly profit sharing (with no cap!)