Description

Overview

We are seeking a full-time Event Coordinator at Garmin's U.S. headquarters in the Greater Kansas City area. The Event Support/Operations Coordinator supports the execution of internal events across campus, ensuring a smooth and well-organized experience for attendees and stakeholders. This role focuses on logistics, coordination, and hands-on support, rather than event planning or strategy. Working closely with internal partners, this position plays a key role in preparing event spaces, coordinating day-of activities, and helping events run efficiently from start to finish.

Note: This role is centered on event execution and support. It does not involve leading event planning or developing event concepts

Essential Functions

• Coordinate on-site event logistics in partnership with Facilities, Security, IT, Café, Legal, Risk, Purchasing, and other internal/external stakeholders
• Support execution of events by assisting with timelines, deliverables, and logistics to ensure a seamless experience
• Assist with maintaining the company-wide events calendar, including scheduling and updates
• Track and manage event requests, forms, and space reservations
• Participate in cross-functional meetings to gather details and align on event support needs---security
• Communicate with event organizers to clarify requests, provide logistical guidance, and support planning efforts (i.e getting tables, chairs, etc)
• Proactively identify and escalate scheduling conflicts or logistical issues, helping resolve them as needed
• Serve as a day-of event support contact, assisting with setup, coordination, and real-time issue resolution
• Assist with evaluating event processes and recommend operational improvements related to scheduling, tracking, and communication
• Provide support for off-site events, including coordination, communications, and material distribution
• Assist with community events, including registration, logistics coordination, and vendor communication in partnership with internal teams
• Maintain awareness of event requirements and logistics across a variety of internal event types
• Support maintaining a list of approved and prospective vendors
• Deliver strong customer service through professional collaboration with internal teams and external partners
• Travel locally within the Kansas City metro area as needed to support events

Basic Qualifications

• High School Diploma or GED AND a minimum of 1 year of experience relevant to the essential functions of this role
• Ability and willingness to perform physical event-related tasks, including setup, teardown, and distribution of event materials
• Experience supporting events, meetings, or logistics in a professional environment
• Strong organizational skills with the ability to manage multiple tasks simultaneously
• Ability to handle changing priorities and troubleshoot issues in real time
• Effective communication and collaboration skills across multiple teams
• Ability to bend, twist, and safely lift to fifty-five pounds using proper lifting techniques
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint
• Strong verbal, written, and interpersonal communication skills
• Excellent analytical, and problem-solving skills with strong attention to detail
• Self-motivated, resourceful, detail-oriented, and team-focused with a positive attitude
• Demonstrated passion for events and associate engagement
• Ability to maintain confidentiality regarding business operations, events, and Human Resources matters
• Available to work evenings and weekends as needed
• Ability to travel locally, including occasional pick-up and transportation of event supplies
• Valid Driver's License

Desired Qualifications

• Experience with event coordination tools, calendars, or reservation systems
• Familiarity with facilities coordination, AV setup, or vendor support
• Experience working in a fast-paced, service-oriented environment

Garmin International is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, veteran's status, age or disability.

This position is eligible for Garmin's benefit program. Details can be found here: Garmin Benefits