Description

Primary Function The Accounting Coordinator supports the Accounting Manager and Staff Accountants by performing recurring, detail‑oriented tasks essential to the accuracy of the company's financial records. This position assists with reconciliations, routine ledger activities, documentation management, and data integrity across a high‑volume accounting operation. Position requires strong Excel capability, the discipline to follow checklists, and the ability to learn processes quickly through in‑person and virtual training.

Essential Duties

Operational Accounting Support

• Perform daily and weekly reconciliations for 6-10 cash bank accounts, ensuring accuracy and completeness of recorded transactions
• Assist accountants with repetitive, checklist-driven tasks to improve department efficiency
• Support preparation and posting of routine journal entries under direction from staff accountants
• Research various customer accounts (AR) and vendor accounts (AP) to correctly apply transactions to the appropriate reporting segment and unique pieces of equipment or service calls
• Support the proper accounting classification of ledgers which feed company-wide financial reports
• Monitor, organize, and maintain accounting support documents in accordance with corporate retention policies

Risk Mitigation & Internal Control

• Review reconciliations and supporting documents for completeness prior to submission
• Flag unusual or unknown items or variances for accountant review
• Support internal control processes surrounding AP, AR, Collections, Payroll, and banking activity

Systems & Technology

• Work daily in Microsoft Dynamics 365 Finance & Operations (D365 F&O) to review transactional data, assist with reconciliations, and generate reports
• Ensure consistency between ERP data and reconciliation schedules
• Utilize Excel including pivot tables and formula-based analysis

Cross-Functional Collaboration

• Communicate with Accounts Payable, Accounts Receivable, Collections, Payroll, and Operations teams to research discrepancies and gather documentation
• Provide timely responses to internal inquiries related to deposits, payments, or posting questions
• Support broader accounting and operational functions within the organization as needed

Month-End & Audit Support

• Assist the accounting team with recurring close tasks including reconciliations, schedule updates, and variance identification
• Prepare and maintain audit-ready support for internal reviews, tax inquiries, or year-end audits

Other Duties

• Complete additional tasks as assigned by the Accounting Manager or Controller
• Support continuous improvement efforts that enhance efficiency, accuracy, and internal control

Minimum Requirements

Education

High school diploma or GED required.

Work Experience

• 0-1+ years prior work experience (accounting support or transactional finance preferred).

Physical

• Ability to sit for extended durations.
• Ability to see (regularly or corrective) computer screen output and small print ledger information.

Other

• Detail‑oriented, organized, and dependable.
• Strong work ethic with ability to follow instructions and complete repetitive tasks accurately.
• Ability to learn both in‑person and virtually.
• Proven ability to work both independently and collaboratively with various departments.
• Strong analytical and problem‑solving skills.
• Strong Excel capability.
• Accounting coursework or certifications preferred.

This job description is not intended to be all-inclusive. Your supervisor may request and assign you similar duties. Any major modification of this job role requires Human Resources approval. Gregory Poole Equipment Company is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.